Workspace settings

A workspace is the container a website lives in. Its settings decide how you appear to everybody outside it: in the partner directory, on your public submission page, and to an editor reading one of your articles.

The page is Workspace settings, described as "How this workspace and its site appear to everyone outside it."

Workspace profile

"These name the workspace in the directory, on its public submission page, and in editorial review."

Name is what other members see. Website URL and Root domain identify the site, with the domain described as "Lower-case domain used for search, matching, and future validation." Target country, Primary language and Categories are what the directory filters on, and categories take one per line, with commas also accepted. Description is the short public blurb a guest author reads.

If these look similar to the fields on your site's page, that is because a workspace normally holds one site. The workspace fields are the ones used for discovery and matching; the site's own fields are the ones shown to writers. Fill both in and keep them consistent.

Collaboration Access

"Control which collaboration paths are available for this organisation."

Accept Guest Posts: "Allow authenticated contributors to submit public Google Docs."

Accept Link Exchanges: "Mark this workspace as open to exchange planning."

Accept Paid Collaborations: "Mark this workspace as open to paid collaboration intake later."

These are the workspace-level equivalents of the switches on the site page. A site needs both to be on to appear in the corresponding directory.

Discovery And Submission

The section that decides who can find you and who can submit.

Visibility takes four values, explained on the page: "Public organisations appear in search. Private organisations use the direct URL. Invite-only and paused organisations do not accept open submissions." A second line adds "Invite-only is reserved for controlled access. Paused blocks submission."

Public submission slug builds your shareable address, shown underneath as /submit/your-slug.

Guidelines URL points at rules hosted on your own site, if you keep them there.

Paused reason is the message a writer sees when submissions are closed. Worth filling in, because a line saying you are catching up and will reopen next month keeps a good writer interested where a bare refusal does not.

Guidelines

"Give contributors clear editorial rules before they submit."

A long form covering accepted and restricted topics, minimum word count, maximum links, link policy, anchor-text policy, AI-content policy, image requirements, formatting instructions, author bio requirements, editorial turnaround time and additional instructions.

These are the workspace's version of the rules. For most sites the friendlier place to set them is the site's own Guest post rules section, which offers presets and pickers rather than free text. See writing your guest post rules.

Save organisation settings commits everything on the page.

Where to go next

For the site's own page and its checklist, read your website and its settings. To add colleagues, read people and roles.